SCHOOL FACILITIES MANAGEMENT SOFTWARE

Facilities management built for a new K-12.

Modern K-12 facilities begin with modern facilities and maintenance management. With iiQ Facilities, maintenance staff are better equipped with powerful tools to create, organize and work maintenance requests more effectively than ever.

Learn about the tools iiQ Facilities provides for K-12 facilities and maintenance teams.

Trusted by IT Professionals in Districts Across 49 States.

K-12 FACILITIES WORK ORDER MANAGEMENT

Streamline work order processes.

Left unchecked, managing work order requests can take up more of your team’s time than the work itself. Incident IQ’s comprehensive work order management system is powerful and intuitive to use for both teachers and staff. Maximize your time by working on service requests instead of keeping track of them.

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PREVENTATIVE MAINTENANCE IN SCHOOLS

Stay on top of recurring maintenance work.

Keep facility operations running smoothly, and avoid lapses with your preventative maintenance. Intelligent Rules Engine automations automatically generate new work orders at scheduled intervals to ensure your recurring tasks are always scheduled at the right time.

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PARTS AND LABOR

Keep tabs on your parts inventory and labor costs.

Catch shortages before your inventory runs empty. Asset management and parts tracking with Incident IQ helps you know exactly how many parts you have at each location, and sends you alerts when you start to run low. Labor tracking allows team members to easily track their time so you can ensure that hours are accurately accounted for and within budget—keeping maintenance costs low across the board.

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SCHOOL MAINTENANCE REPORTING AND ANALYTICS

Stay on top of support trends and resolution times.

Generate real-time reports that keep stakeholders informed with automatic notifications. Utilize an analytics dashboard to keep watch over metrics and KPIs that influence the management of your team and operations—such as initial response times, backlogged maintenance tasks, and SLA resolution times.

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Mobile phone with screenshot of Incident IQ's Analytics Explorer Dashboard

MOBILE FACILITIES MANAGEMENT

All the school facilities tools you need in one place (drill not included).

Incident IQ Mobile contains the same powerful facilities maintenance tools found on the desktop. Available on iOS and Android mobile devices, our proprietary mobile app helps maintenance teams get more done on the go.

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Facilities Management is the best way for districts to support:

Electrical Issues

Heating/Cooling Requests

Plumbing Issues

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Equipment Checkout

Grounds Requests

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Custodial Requests

School Facilities Management CMMS FAQ

What is facilities management in schools?

Facilities management in schools refers to the comprehensive oversight and coordination of services and maintenance tasks related to the physical infrastructure of educational institutions. It involves the effective management of school buildings, ensuring their functionality, safety, and compliance with regulations.

K-12 school facilities management includes handling service management through ticketing systems, often utilizing cloud-based software for streamlined workflows, and organizing maintenance tasks such as repairs, inspections, and upgrades. Efficiently managing facilities allows schools to provide a conducive learning environment for students and optimize the operational efficiency of the institution.

Do I need a CMMS for facilities management in a K-12 school?

Yes, implementing a Computerized Maintenance Management System (CMMS) or maintenance management software is highly beneficial for facilities management in a K-12 school. A CMMS provides educational institutions with a user-friendly platform for streamlined operations management. It facilitates efficient scheduling, tracking, and documentation of maintenance tasks, enabling proactive maintenance planning and resource allocation.

Using a facilities management CMMS also offers features like document management, which allows easy access to manuals, warranties, and other critical information.

How can a CMMS actually benefit me, my team, and my school?

Implementing CMMS software will streamline maintenance operations, allowing you to schedule and track tasks effectively, enhancing efficiency and minimizing staff and equipment downtime.

CMMS also optimizes resource allocation, reducing costs and increasing asset lifespan. As a cloud-based software, it offers flexibility and accessibility, enabling remote collaboration.

Overall, using a facilities management CMMS enhances facility operations, empowers your team, and helps create a conducive and efficient educational environment.

How can Incident IQ streamline processes beyond facilities management?

Incident IQ’s suite of solutions, including service desk ticketing, HR help desk ticketing, and asset management, streamlines every aspect of K-12 operations even beyond facilities management.

Our school asset management software enables asset tracking, which allows schools to efficiently manage and optimize asset performance throughout their lifecycles. The integration of floor plans and barcode scanning simplifies asset location/retrieval and inventory management. Asset data like warranty details and preventive maintenance schedules can be easily added, reducing manual efforts and reliance on spreadsheets.

Our school help desk software solution follows your preferred workflows to automatically route tickets, and enables teams to review asset service histories and quickly resolve service requests, keeping student and faculty devices operational and primed for learning.

HR Service Delivery provides an effortless solution for creating and sharing essential forms, and for onboarding new hires. It also provides K-12 teams with a self-service hub so they can easily help themselves or submit an info-packed service ticket for the HR team to review and resolve.

Our school event management software allows faculty and staff to reserve rooms, request equipment, automatically launch event preparation workflows, and add their events to a school- or district-wide event calendar, all in one place.

And to top it all off, the cloud-based nature of Incident IQ’s solutions and added Incident IQ mobile app allows teams to work tickets in real time and collaborate seamlessly, from anywhere.

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Discover what Incident IQ can do for your district.