SCHOOL FACILITIES MANAGEMENT SOFTWARE

Better Facilities
Management,
Built for K-12.

Manage your facilities the easy way with a flexible, mobile software that works the way you do, so you can focus on what matters most: ensuring optimal learning conditions for students. With iiQ Facilities, maintenance and operations teams are empowered to streamline workflows to get more done, keep everyone informed, and make data-driven decisions.

Trusted by Maintenance Teams in School Districts of All Sizes.

K-12 FACILITIES WORK ORDER MANAGEMENT

Streamline work order processes.

Left unchecked, managing work orders can eat up more time than the work itself. Take control of your team’s work to boost efficiency and centralize communications. Incident IQ’s intuitive interface makes it straightforward for teachers and staff to submit requests and easy for your team to manage work orders on the go.

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PREVENTATIVE MAINTENANCE IN SCHOOLS

Stay on top of routine maintenance work.

Extend the life of your assets and reduce unplanned downtime with flexible preventative maintenance schedules. Automate alerts about upcoming tasks to ensure nothing is overlooked and help your team adopt a proactive maintenance approach.

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FACILITIES FLOOR PLANS AND MAPS

Understand your buildings better with digital mapping.

No more scavenger hunts. Help busy technicians know where to go with interactive floor plans. Access maintenance history, user manuals, and service requests for a full picture. Because managing school facilities is complicated enough–don’t make your team spend time searching for what they need to know.

Mobile and laptop device with screens showing Facilities asset mapping abilities.

SUPPLY MANAGEMENT

Inventory management made easy.

Catch shortages before your stockroom runs empty. Update part levels right from work orders and get automatic alerts when supplies run low. With details at your fingertips, you can make sure you have the right parts at the right time to avoid delays.

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SCHOOL MAINTENANCE REPORTING AND ANALYTICS

Data-driven insights about maintenance and operations.

Monitor your team’s progress and efficiency so you can make proactive adjustments. Enlighten board and district stakeholders with detailed breakdowns of operational costs. Monitor parts and labor costs to optimize staffing allocations, justify resource requests, and uncover cost-savings opportunities.

LEARN MORE ABOUT MAINTENANCE ANALYTICS

MOBILE FACILITIES MANAGEMENT

All the school
facilities tools you need in your pocket
(drill not included).

Facility teams can track and update their work from the field with Incident IQ Mobile — available on iOS and Android mobile devices. We help your team get more done on the go.

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A CMMS built for K-12 is the best way for school districts to:

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Increase efficiency to do more with limited resources.

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Centralize communications for better transparency.

Use data and insights to make informed decisions.

School Facilities Management CMMS FAQ

What is facilities management in schools?

This refers to the comprehensive oversight and coordination of maintenance and operations tasks related to the physical infrastructure of educational institutions. It involves effectively maintaining grounds and school buildings to ensuring their functionality, safety, and compliance with regulations.

K-12 school facility teams often use a Computerized Maintenance Management System (CMMS) to do more with their limited resources. They do this by streamlining workflows, coordinating maintenance teams on tasks such as repairs, inspections, and upgrades, and providing essential reports. Efficiently managing facilities allows schools to minimize classroom disruptions and provide a safe and productive learning environment for students and teachers.

Do I need a CMMS for facilities management in a K-12 school?

Yes, a Computerized Maintenance Management System (CMMS) is highly beneficial for those managing K-12 school facilities and many districts across the country use Incident IQ’s to help them. A user-friendly platform for streamlined operations management facilitates efficient scheduling  and documentation of maintenance tasks and enables preventative maintenance planning, as well as effective resource allocation.

A CMMS also offers features like document management, which allows easy access to manuals, warranties, and other critical information to help with compliance and liability.

How does a CMMS benefit me, my team, and my school?

Implementing a CMMS will streamline maintenance and operations activities, allowing you to automate workflows, capture critical details on work orders, and create seamless communication between your team and other departments. You can also create preventative maintenance schedules to ensure routine tasks are always completed as they should be and avoid critical failures.

A CMMS gives you a 360-degree view of your entire operations from an easy-to-use interface.

How can Incident IQ streamline processes besides maintenance management?

Incident IQ’s suite of solutions, including service desk ticketing, HR help desk ticketing, and asset management, streamlines every aspect of K-12 operations even beyond facilities management.

Our school asset management software enables asset tracking, which allows schools to efficiently manage and optimize asset performance throughout their lifecycles. The integration of floor plans and barcode scanning simplifies asset location/retrieval and inventory management. Asset data like warranty details and preventive maintenance schedules can be easily added, reducing manual efforts and reliance on spreadsheets.

Our school help desk software solution follows your preferred workflows to automatically route tickets, and enables teams to review asset service histories and quickly resolve service requests, keeping student and faculty devices operational and primed for learning.

HR Service Delivery provides an effortless solution for creating and sharing essential forms, and for onboarding new hires. It also provides K-12 teams with a self-service hub so they can easily help themselves or submit an info-packed service ticket for the HR team to review and resolve.

Our school event management software allows faculty and staff to reserve rooms, request equipment, automatically launch event preparation workflows, and add their events to a school- or district-wide event calendar, all in one place.

And to top it all off, the cloud-based nature of Incident IQ’s solutions and added Incident IQ mobile app allows teams to work tickets in real time and collaborate seamlessly, from anywhere.

Ready to Talk?

Discover what Incident IQ can do for your district.