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SCHOOL EVENT MANAGEMENT SOFTWARE

Event management and room booking, specifically for K-12.

iiQ Events provides tools to handle customizable room reservations, along with coordinating preparation for an event. Manage reservations, approvals, and preparation tasks, with a solution designed for K-12 educational institutions.

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Manage room reservations, approvals, and event preparation workflows.

RESERVATION REQUESTS

Manage campus event requests.

Event request workflows capture relevant information and keep everyone looped in on upcoming events. Prevent double-bookings with room reservation tools that keep location availability organized. Provide requestors with a list of available locations, and use custom fields to ensure necessary reservation details are received.

LEARN MORE ABOUT RESERVATION REQUESTS
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iiQ Events is great for:

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Auditorium Reservations

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PTA Fundraising Events

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Club Activities

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Community Athletic Events

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Vendor/Security Coordination

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And more!

RESERVATION APPROVALS

Streamline reservation approvals.

Stay synced with approval workflows that keep stakeholders informed. Automated workflows can be used to forward relevant requests to the appropriate party, or to automatically approve certain types of events.

LEARN MORE ABOUT RESERVATION APPROVALS
Screen grab of a list of approved event requests.

Combine iiQ Events with iiQ Assets and iiQ Facilities for comprehensive asset and building management.

iiQ Events logo + iiQ Facilities logo

Manage maintenance tasks, preventative upkeep, and stay in sync on upcoming in-person events. Combining iiQ Events with iiQ Facilities gives your building team a complete toolkit to stay on top of building operations.

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EVENT PREPARATION WORKFLOWS

Get ready with event preparation workflows.

Once an event is approved, tickets can be automatically created and sent to relevant teams in order to prepare for an event. Ensure that every event has the right equipment and resources by providing support teams with necessary next steps.

LEARN MORE ABOUT EVENT PREPARATION
List of materials needed for an upcoming event.

EVENT SCHEDULING & CALENDARS

Eliminate double-booking and overlapping schedules.

See a list of every event in your district, upcoming events at an individual location, or a custom view filtered to the events that matter to you most. iiQ Events gives stakeholders a detailed view of what’s going on at locations throughout a K-12 district.

LEARN MORE ABOUT IMPROVING EVENT COMMUNICATION
Calendar of Events.

School Event Management Software FAQs

What is event management?

Event management is the process of event planning, coordination, and execution for various types of events, including onsite/in-person events, webinars/online events/virtual events, and hybrid events. Event management also often involves event marketing strategies to promote and maximize attendance.

Following the completion of your event, part of the event management process may also include post-event evaluations, where internal stakeholders and/or event attendees note what went well and where event management processes can be streamlined for future events.

What is school event management software?

School event management software is a specialized management solution tailored for educational institutions. This event software offers automation functionality to streamline event-related tasks such as creating room booking/registration forms, preventing double-booking, and reserving A/V equipment. Additionally, event technology can track equipment locations to ensure resource accountability.

Software integrations are a key feature of many event management software solutions, allowing the tool to seamlessly connect with school calendars, CRM systems, and even social media platforms for broader outreach. As a comprehensive management tool, K-12 event management software simplifies and organizes the myriad components of school events, ensuring efficiency and reducing manual oversight.

What are the benefits of using event management software?

Event management platforms bring numerous benefits to event organizers:

  • Event Planning: Enable real-time monitoring of planning efforts (like booking event space, reserving supplies and equipment, and more) to make sure all steps are completed on time.
  • Optimize Your Event Promotion: Utilize CRM, calendar, email, and/or social media integrations to promote your separate event website or URL to encourage event registration and attendance within your various school audiences.
  • Streamlined Post-Event Review: After your event, review your event management process and update your event-planning workflows and templates to ensure smooth planning for future events.

These benefits will help create successful events regardless of the occasion—including holiday festivals, sporting events, e-learning seminars, fundraising activities, and more.

Who typically uses event management software?

Event management software is widely adopted by various stakeholders in the event organization ecosystem. Education event planners, from primary public and private schools to higher education institutions, rely on these user-friendly event management systems to coordinate and manage events like graduations, sporting events, and continuing education seminars. School representatives can even utilize such a platform when attending fairs, conferences, and community events as an exhibitor to promote the school or district.

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