Incident IQ

K-12 Workflow Management Blog

Better facilities management with interactive asset mapping

Cartoon image facility management person using mobile device to put in requests

Anyone who has worked in a school knows: it can be hard to find your way around campus. Even harder for a facilities team member looking for equipment located in an obscure location or trying to identify one of several duplicate systems that needs work. For facilities team members, contractors, inspectors, and new hires that need to pinpoint those hard-to-find assets, interactive, digital maps are the best way to accelerate their ability to do so. 

For example, you need to inspect and sign off on thirty fire extinguishers around a building. A new maintenance technician might struggle to find every single one throughout the school facility for inspection. But with asset mapping on a mobile device, this task is much easier because he’s able to quickly route a path around to each one, ensuring none are missed.

Quick familiarization

School facilities teams are dealing with a heavy workload and there’s just not enough hours in the day. They don’t always have time to walk contractors or inspectors–newcomers onsite who are unfamiliar with the layout–around to show them where things are. A digital map is a convenient way to give an overview of the layout of the facility and where pieces of equipment are located, as well as how to get there. Mapping the most efficient route speeds work, plus ensures nothing is missed. 

Additionally, new hires can be more quickly onboarded without having to physically walk the buildings with a seasoned colleague. A digital asset map familiarizes team members with the design of buildings, where systems and equipment are located, and where their work will take place. A fast, effective onboarding process sets new technicians on the path to success so you can all get on with the real work.

Important information at your fingertips

When planning for projects like retrofits or renovations, interactive facility maps provide needed visibility. All asset information is documented in a single location, including maintenance history, preventative maintenance schedules, warranty information, and manuals. Plotting information on a map illustrates better the relationship between them, such as how close they are to each other. 

Centralizing information also helps in the event you have staff turnover. Lack of documentation is a consistent issue for the maintenance industry. The maintenance tech who has been around for twenty years and memorized the location of everything may be ready to retire. When that day comes, he takes vital knowledge with him unless it’s documented for the next person. Interactive maps stored digitally mitigate that knowledge loss by ensuring information is easily accessible to whomever needs it in the future. 

Interactive asset maps are just one of the many features of a CMMS that can help streamline your facilities management and simplify your job.

Get a work order system that works for you – check out Incident IQ. Learn more about school facility management software or schedule a demo with us to see our tools first-hand.